Legislation & Policy
The Migrant Education Program (MEP) is authorized by Title I, Part C of the Elementary and Secondary Education Act (ESEA) of 1965, as amended. There are several legislative, regulatory, and policy documents that apply to the operation of the MEP.
Please note that a number of the sections of the Title I, Part A regulations affect migrant children as members of the overall student population (e.g., adequate yearly progress, supplemental services, parental involvement, etc.).
It is the State's responsibility to make decisions about how best to operate the MEP because the MEP is a State-administered program. As such, the specific needs of migrant children in each State may vary. For this reason, many States have developed State-specific guidance related to the unique needs of migrant children in their State. It is important for Local Operating Agencies (LOAs) to review State MEP Guidance in addition to this Federal MEP policy document in order to understand how the MEP is implemented in their State.
This section contains compliance requirements that apply to more than one U.S. Department of Education (ED) program either because the program was authorized under the Elementary and Secondary Education Act of 1965 (ESEA), or the program is subject to the General Education Provisions Act (GEPA), or both. Programs for which funds were appropriated under the American Recovery and Reinvestment Act of 2009 (ARRA) (Pub. L. No. 111-5) are included in this Cross-Cutting Section. Each ARRA program is identified by a separate Catalog of Federal Domestic Assistance (CFDA) number specific to the ARRA funding, and is clustered with a corresponding CFDA number for the program as operated under the regular (non-ARRA) appropriation. The compliance requirements in this Cross-Cutting Section reference the applicable programs in Part 4, Agency Compliance Requirements. Similarly, the applicable programs in Part 4 reference this Cross-Cutting Section.
Code of Federal Regulations - Migrant Education Program
The Code of Federal Regulations (CFR) is the codification of the general and permanent rules published in the Federal Register by the executive departments and agencies of the Federal Government. It is divided into 50 titles that represent broad areas subject to Federal regulation. Each volume of the CFR is updated once each calendar year and is issued on a quarterly basis.
Final Regulations: Title I, Part C – Migrant Education Program (MEP): Migrant Student Information Exchange (MSIX)
On May 10, 2016, final regulations for the MEP were published in the Federal Register. The Secretary issues regulations to implement the MSIX, a nationwide, electronic records exchange mechanism mandated under title I, part C, of the Elementary and Secondary Education Act of 1965, as amended (ESEA). As a condition of receiving a grant of funds under the MEP, each State educational agency (SEA) must collect, maintain, and submit minimum educational and health information to MSIX within established time frames. The regulations are designed to facilitate timely school enrollment, grade and course placement, accrual of secondary course credits, and participation in the MEP for migratory children. Additionally, the regulations ultimately will help the Department to determine more accurate migratory child counts and meet other MEP reporting requirements.
These regulations were effective June 9, 2016.
- For purposes of start-up submissions, an SEA must submit all MDEs applicable to a migratory child’s age and grade level (i.e., "applicable MDEs") within 90 calendar days of the effective date of these regulations for all migratory children who are eligible to receive MEP services in the State on the effective date of the regulations, other than through continuation of services provided under section 1304(e) of the ESEA.
- In addition, after the effective date of the regulations, SEAs must adhere to specific timeframes to collect and submit to MSIX the applicable MDEs for: Migratory children for whom an SEA has approved a new Certificate of Eligibility (COE), end of term submissions, and change of residence submissions. The timelines required for these subsequent data submissions range from four working days to 30 calendar days.
- The regulations also require that SEAs establish procedures, develop and disseminate guidance, and provide training in the use of MSIX Consolidated Student Records.
- SEAs must also use, and require their LOAs to use, reasonable methods to ensure quality and data protection.
- Finally, the regulations contain specific requirements for responding to MSIX record correction requests from parents, guardians, and migratory children.
The Code of Federal Regulations (CFR) is a codification of the general and permanent rules published in the Federal Register by the executive departments and agencies of the Federal government. The code is divided into 50 titles that represent broad areas subject to federal regulation. Title 34 of the CFR, which pertains to the U.S. Department of Education (ED) and related Federal entities, is composed of several hundred parts. Parts 74-99 of that title are collectively known as the Education Department General Administrative Regulations (EDGAR). These parts contain regulations for administering discretionary and formula grants awarded by ED.
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
This document's introduction, along with Chapter II: Child Eligibility, were revised to reflect considerations of changes to the program enacted in the Every Student Succeeds Act (ESSA) of 2015, which reauthorized the Elementary and Secondary Education Act of 1965 (ESEA). With the exception of replacing Chapter II, all other chapters remain unchanged from the non-regulatory guidance document that the Department published on October 23, 2003. Any future chapter revisions will be identified in the chapter title by the date of revision. Therefore, guidance outside of Chapter II may be superseded by changes in the reauthorized ESEA, although much of the guidance remains applicable under the ESSA.
This document is designed to help SEAs and LOAs use MEP funds to develop and implement supplemental educational and support services to assist migratory children. This guidance does not impose requirements beyond those in the ESEA and other Federal statutes and regulations that apply to the MEP. It also does not create or confer any rights for or on any person. While States may wish to consider the guidance, they are free to develop their own approaches that are consistent with applicable Federal statutes and regulations. The guidance in this document is not intended to be prescriptive or exhaustive. This document is one of many resources for SEAs and LOAs to use as they determine how best to meet the needs of migratory children in a manner consistent with the requirements of the ESEA and the MEP regulations. It is intended to be read in conjunction with the authorizing statute, applicable regulations, and the Department’s guidance on other programs (such as Title I, Part A, and Title III) that are relevant to the MEP.
States are responsible for making decisions about how best to implement and operate the MEP. It is critical that staff at the SEA and local levels realize that they should not continue practices simply because they are based on long-standing policy. Looking beyond what programs have done in the past to what they can do in the future to improve teaching and learning for all children is the biggest challenge of educational reform. SEAs and LOAs are encouraged to adopt new ideas and practices (particularly those grounded in research and evidence of success) to enable migratory children to succeed in school.
The Office of Migrant Education (OME) has developed responses to questions we have received about the Migrant Education Program (MEP). The MEP Policy Q&As contain responses that are intended to address specific scenarios as well as help States think through situations they might encounter. Policy responses are a complement to the Non-Regulatory Guidance (NRG), and like the NRG, are provided as a resource for States in considering how best to administer and operate the MEP. States have the authority to adopt policies and procedures different from those adopted by OME, as long as those policies and procedures comport with the statute and regulations.
OME encourages local MEP staff to contact their State MEP personnel before submitting questions to OME. Questions submitted to OME should be directed to the State's MEP Program Officer. (Program Officers are listed in the State Profiles section for each State).
Visit the new MEP Policy Q&A's page where you can search and filter Q&A's by topic.
National COE Form and Instructions
On May 16, 2017, the Office of Migrant Education issued an updated national COE and associated instructions for completing the COE. States have been given certain flexibility in meeting the requirements of the national COE and therefore should read the instructions carefully as they implement the requirements.
The U.S. Department of Education (ED) has updated the standard national COE that all states are required to use. The national COE is comprised of three parts:
- required data elements, which States can organize according to State preference and need;
- required data section, which States can place according to State preference and need, but that must be maintained in whole and unaltered; and
- State require/requested information, where space is available, that States can use to collect other data.
Note: States must maintain any additional documentation the SEA requires to confirm that each child found eligible for the program meets all of the eligibility definitions. State responsibilities for documenting the eligibility of migratory children are found in 34 CFR 200.89(c).
This Circular is issued pursuant to the Single Audit Act of 1984, P.L. 98-502, and the Single Audit Act Amendments of 1996, P.L. 104-156. It sets forth standards for obtaining consistency and uniformity among Federal agencies for the audit of States, local governments, and non-profit organizations expending Federal awards.
The Uniform Guidance (2 CFR § 200) streamlines and consolidates government requirements for receiving and using federal awards so as to reduce administrative burden and improve outcomes. It was published in the Federal Register (79 Fed. Reg. 75871) on December 19, 2014, and became effective for new and continuation awards issued on or after December 26, 2014. Please note the new regulations do not affect grant funds awarded prior to December 26, 2014, unless funds made available under those grants are carried forward into a new Federal fiscal year or a continuation grant.
For additional information on the Migrant Education Program (MEP) and the Office of Elementary and Secondary Education (OESE), visit the Department of Education's site.